SCOTTSDALE DOG FANCIERS ASSOCIATION, INC.
ARTICLE I NAMES AND OBJECTIVES
SECTION 1. The name of the organization shall be SCOTTSDALE DOG FANCIERS ASSOCIATION, INC., which will hereinafter be referred to as the "Club".
SECTION 2. The objectives of the Club shall be:
(a) To further the advancement of all breeds of purebred dogs,
(b) To do all in its power to protect and advance the interest of all breeds of purebred dogs and to encourage sportsmanlike competition at dog shows and obedience trials,
(c) To conduct sanctioned matches, dog shows, companion, and performance events for which the club is eligible under the Rules and Regulations of The American Kennel Club.
SECTION 3. The Club shall not be conducted or operated for profit, and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objectives.
ARTICLE II MEMBERSHIP SECTION 1a. Eligibility: There shall be four types of membership open to all persons 18 years or older who are in good standing with The American Kennel Club, and who subscribe to the purposes of this Club. A fifth type of membership is available for members under the age of 18 years. Single Membership: Enjoys all the privileges of the club including the right to vote and hold office. Family Membership: Open to two persons who reside in the same residence. They enjoy all the privileges of the club and each individual shall have one vote. While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders and exhibitors in its immediate area.
SECTION 1b. Non-voting membership: Associate Membership: Open to individuals who do not meet the requirements for regular membership. Honorary Membership: Bestowed on individual(s) who have provided outstanding service to the world of purebred dogs. Honorary members pay no dues. Junior Membership: Open to individuals under the age of 18 years with an interest in participating in activities of the Club. Junior members pay no dues.
SECTION 2. Dues. The annual dues shall be an amount as established by the Board, not to exceed $50.00 for an individual member, $75.00 for a family membership, and $50.00 for an Associate Membership. Dues are payable on or before December 31st of each year; provided, however, that new members joining during the calendar year shall pay dues for the balance of the year at the rate of one-twelfth of the annual dues per month. No member may vote whose dues are not paid for the current year. During the month of November, the Treasurer shall send to each member a statement of his dues for the ensuing year.
SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors, and which shall provide that the applicant agrees to abide by these Bylaws and the rules of The American Kennel Club. The application shall state the name, address, and occupation of the applicant, and it shall carry the endorsement of two members in good standing of this club. Accompanying the application, the prospective member shall submit dues payment for the current year. All applications shall be filed with the Membership Chairman for processing, after which the application will be submitted to the Secretary for presentation to the Board of Directors for its recommendation to the general membership. At the next regular club meeting following the Board recommendation, the application will be presented to the general membership for approval. Affirmative votes of two-thirds of the members present and voting at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected are eligible to reapply six months after such rejection.
SECTION 4. Termination of Membership Memberships may be terminated: (a) By Resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Obligations other than dues are considered a debt to the Club and must be paid in full prior to resignation. (b) By Lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting. (c) By Expulsion. A membership may be terminated by expulsion as provided in Article VII of these Bylaws. ARTICLE III MEETINGS AND VOTING SECTION 1. Club Meetings. Meetings of the Club shall be held in the greater Scottsdale area on the third Tuesday of the month, at least six times per year, at such hour and place as may be designated by the Board of Directors. Members shall be notified in written form by mail or by email, at least 7 days prior to the meeting date. The quorum for such meetings shall be 20% of the members in good standing.
SECTION 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the members who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by three members of the Club who are in good standing. Such special meetings shall be held in the greater Scottsdale area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed or sent by e-mail by the Secretary at least five days, and not more than fifteen days prior to the date of the meeting, and said notice shall state the specific items of business to be transacted at meeting, and no other Club business may be transacted thereat. The quorum for such meetings shall be 20% of the members in good standing.
SECTION 3. Board Meetings. Meetings of the Board of Directors shall be held on the first Tuesday of the month, at least six times per year, in the Greater Scottsdale area or at such hour and place as may be designated by the Board. Board members shall be notified in written form by mail or by email at least 5 days prior to the meeting. The quorum for such a meeting shall be a majority of the Board. Meetings may be held by telephone conference or video conference.
SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President or shall be called by the Secretary upon receipt of a written request, signed by at least three members of the Board. Such special meetings shall be held at such place, date and hour as may be designated by the person authorized herein to call such a meeting. Board members shall be notified by mail at least 10 days prior to the meeting or by e-mail at least 3 days prior to the date of the meeting. Any such notice shall state the specific items of business to be transacted at the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board. Meetings may be held by telephone conference or video conference.
Section 5. The board of directors may permit any or all directors to participate in a regular or special meeting by or conduct the meeting through the use of any means of communication by which all directors participating may simultaneously hear each other during the meeting. A director participating in a meeting by this means is deemed to be present in person at the meeting.
SECTION 6a. Voting. Each voting member in good standing, whose dues are paid for the current year, shall be entitled to one vote at any meeting of the Club at which he/she is present. Proxy voting will not be permitted at any Club meeting or election.
SECTION 6b. Loss of Voting Privileges. The unexcused absence of a voting member from three (3) consecutive meetings and failure to volunteer and work for at least one club event or activity in the past year. Members may be excused by the Board of Directors for just cause. Members not excused will have their membership changed from voting to non-voting (Associate Member) status. The difference in dues will be forfeited.
ARTICLE IV DIRECTORS, OFFICERS AND DELEGATE TO THE AMERICAN KENNEL CLUB
SECTION 1. Board of Directors. The Board of Directors shall be comprised of the President, Vice President, Secretary, Treasurer, immediate Past President, and three other persons, all of whom shall be members in good standing at the time of their nomination, election and throughout their term. With the exception of the immediate Past President (who serves in an advisory capacity), each shall have one vote at any Board meeting. With exception of the immediate past president, the Board of Directors shall be elected at the Club's annual meeting, as provided in Article V and shall serve until their successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors. No nominated candidate, officer or director shall hold an elective office in another all-breed club.
SECTION 2. Officers. The Club's officers, consisting of the President, Vice President, Secretary, and Treasurer, shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
(a) The President shall preside at all meetings of the Club and of the Board, and, shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these Bylaws. The President may serve ex officio on all club committees except the nominating committee.
(b) The Vice President shall share the duties and exercise the powers of the President, in case of the President's death, absence or incapacity.
(c) The Secretary shall keep the minutes of all meetings of the Club and Board of Directors. The secretary shall maintain a correct list of the names and addresses of all members, maintain an accurate attendance record, and have general supervision over all clerical matters, and books and papers not assigned to other officers. The secretary shall notify all members of regular Club meetings and the members of the Board of Directors of Board Meetings. The secretary will conduct the correspondence of the Club, and the correspondence with the American Kennel Club.
(d) The Treasurer shall collect and receive all monies due or belonging to the Club. The Treasurer shall deposit the same into a bank designated by the Board of Directors, in the name of the Club. The Treasurer's books and records shall, at all times, be open to inspection by the Board of Directors. The Treasurer shall report financial status at each regular meeting, and, shall report the Club's financial status for the prior fiscal year at the first meeting of the year. The Treasurer may, at the discretion of the Board of Directors, be bonded for an amount also to be determined by the Board of Directors. The Club President may submit the Treasurer's year-end report to an auditing committee for review and approval. The Board of Directors may call for a formal audit as necessary at any time.
SECTION 3: AKC Delegate.
a) The AKC Delegate serves at the pleasure of the Board of Directors. b) The AKC Delegate shall be appointed by the Board of Directors. The credentials of the selected delegate will be forwarded to the AKC Executive Secretary for final approval.
c) The AKC Delegate may serve as a non-voting member of the Board. However, the AKC Delegate may also serve as a member of the Board of Directors and may hold an office in the Club while serving in the capacity of delegate. This appointment will be for a term of three years or until their successor is appointed. d) The AKC Delegate shall attend a minimum of 2 AKC Delegate meetings per year, March and September. If he or she does not do so, they may be removed. Failure to attend any meetings without just cause in a calendar year shall result in automatic removal by the Board.
SECTION 4. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled for the unexpired term of office by a majority vote of the then members of the Board of Directors at its first regular meeting following the creation of such vacancy, or at a special Board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President, and the resulting vacancy in the office of Vice President shall be filled by the Board of Directors. Any vacancy in the position of AKC Delegate shall be filled by a majority vote by the Board of Directors at its first regular meeting following the creation of such vacancy.
ARTICLE V CLUB YEAR, ANNUAL MEETING, ELECTIONS SECTION 1. Club Year. The Club's fiscal year shall begin on the 1st day of January, and end on the 31st day of December. The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2. Annual Meeting The Annual meeting shall be held in the month of November.
SECTION 3. Elections. At the annual meeting the officers for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article. The nominated candidate receiving a majority of votes for each office shall be declared elected. The nominated candidates for other positions on the Board of Directors who receive a majority of votes for such positions shall be declared elected. If there is only one candidate nominated for a particular office, the chair may declare them elected. They shall take office upon the first day of January in the ensuing year, and each retiring officer shall turn over to his successor in office, all properties and records relating to that office after the election.
SECTION 4. Nominations. No person may be a candidate in a Club election who has not been nominated. During the summer, the Board of Directors shall select a nominating committee, consisting of three members and one alternate, not more than one of whom may be a member of the Board. The President shall immediately notify the committee and alternate of their selection. The Board of Directors shall name a chairman for the committee, and it shall be his/her duty to call a committee meeting, which will be held on or before September 1.
(a) The committee shall nominate one candidate for each office, and three candidates for the other positions on the Board of Directors, and after securing the consent of each person so nominated, shall immediately report their nominations to the secretary in writing.
(b) Upon receipt of the nominating committee's report, the Secretary shall notify each member of the club in writing of the candidates so nominated at least two weeks prior to the October meeting.
(c) Additional nominations may be made at the October meeting by any member present who has the approval of the member so nominated (in writing if the member nominated is not in attendance). Nominations made at the October meeting may be made only from among members who have not accepted a nomination from the nominating committee.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
ARTICLE VI COMMITTEES
SECTION 1. The Board of Directors may each year appoint standing committees to advance the work of the Club in such matters as conformation, performance and companion events, trophies, annual prizes, membership, and other fields which may be well served by committees. Such committees shall always be subject to the final authority of the Board of Directors. Special committees may also be appointed by the Board of Directors to aid it on particular projects. SECTION 2 Any committee appointment may be terminated by a majority vote by the Board of Directors upon written notice to the appointee, and the Board may appoint successors to those persons whose services have been terminated.
ARTICLE VII DISCIPLINE
SECTION 1. American Kennel Club Suspension. Any member who is suspended from any of the privileges of The American Kennel Club shall automatically be suspended from the privileges of this Club for a like period.
SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct, prejudicial to the best interests of the Club. Written charges with specifications must be filed in duplicate with the Secretary, together with a deposit of $25.00, which shall be forfeited if such charges are not sustained by the Board of Directors following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board of Directors or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club. If the Board of Directors considers that the charges do not allege conduct, which would be prejudicial to the best interest of the Club, it may refuse to entertain jurisdiction. If the Board of Directors entertains jurisdiction of the charges, it shall fix a date of a hearing to the Board not less than three (3) weeks or more than six (6) weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail, together with a notice of the hearing, and an assurance that the defendant may personally appear in his own defense and bring witnesses, if he or she wishes.
The Board will follow the disciplinary procedures given in their parliamentary authority to investigate any compliant prior to the hearing to determine whether to recommend that further action, including the proffering of charges, is necessary or warranted.
The steps to be followed are as follows:
Confidential investigation by a committeeReport of the committee and preferral of charges if warrantedFormal notification of the accusedHearingMembership review of the Hearing Committee's findings.
SECTION 3. Board Hearing. The Board of Directors shall have com-plete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board of Directors may, by a majority vote of those present, either reprimand or suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing; and, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing Club meeting which considers the Board of Directors' recommendation. Immediately after the Board of Directors has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board of Directors decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing, and upon the Board of Directors' recommendation as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of the Club to be held within sixty (60) days, but not earlier than thirty (30) days after the date of the Board of Directors' recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board of Directors' findings and recommendation, and shall invite the defendant, if present, to speak in his own behalf, if he wishes. The members shall then vote by secret written ballot on the proposed expulsion. A two- third vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board of Directors' suspension shall stand
ARTICLE VIII PARLIMENTARY AUTHORITY SECTION 1. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt
ARTICLE IX AMMENDMENTS
SECTION 1. Amendments to the Constitution and Bylaws may be proposed by the Board of Directors or by written petition, addressed to the Secretary, signed by twenty percent (20%) of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors, and must be submitted to the members with recommendations of the Board of Directors by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.
SECTION 2. The Constitution and Bylaws may be amended by a two-thirds vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed or e-mailed to each member at least two weeks prior to the date of the meeting.
SECTION 3. No amendment to the Constitution and Bylaws that is adopted by the Club shall become effective until it has been approved by the Board of Directors of the American Kennel Club.
ARTICLE X DISSOLUTION
SECTION 1. The Club may be dissolved at any time by the written consent of not less than two-thirds of the members in good standing. Except for purposed of reorganization, in the event of the dissolution of the Club, whether voluntary or involuntary, or by operation of the law, none of the property of the Club, nor any proceeds thereof, nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs, selected by the Board of Directors.
ARTICLE XI ORDER OF BUSINESS
SECTION 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Call to Order Roll Call Minutes of the last meeting Minutes (unapproved) from last Board of Directors Meeting Report of President Report of Secretary Report of Treasurer AKC Delegate Report Reports of Committees Election of Officers and Board (at Annual Meeting) Election of New Members
Unfinished Business New Business Adjournment
SECTION 2. At meetings of the Board of Directors, the order of business, unless otherwise directed by a majority vote of those present, shall be as follows: Reading of minutes of last meeting Report of Secretary Report of Treasurer Reports of Committees Unfinished Business New Business Adjournment Proudly powered by Weebly